Computhink Contentverse - Review 2022
Many of the document management systems we have reviewed, like a big percentage of It systems as a whole, are making the transition from on-premises, client-server applications to deject-delivered, Software-as-a-Service (SaaS) apps. In most cases, this offers benefits to both the customer and the vendor. Hand in hand with this cloud transition is a move toward more simplified user interfaces (UIs) geared toward a generation raised with Apple iPads.
Computhink Contentverse (which begins at $xv per user per month for the Professional plan) bucks these trends, opting instead for a customer-server compages in either an on-premises or hosted environment. That'due south shut to a SaaS app but not quite the same thing. And, while some of the design elements used in its UI will be familiar to Windows ten users, such as the Microsoft Part-fashion tool ribbon at the top of the screen, one adjective y'all can't employ to describe it is "elementary." With these idiosyncrasies weighing information technology downwardly, even though it offers some powerful, enterprise-grade document management features, we establish it lagged well behind our Editors' Choice winners Ascensio System OnlyOffice and Microsoft SharePoint Online.
A Wealth of Enterprise Features
There'south little incertitude that Computhink Contentverse is geared toward enterprises looking to bring consistency and compliance to their document management process. Computhink Contentverse offers the power to create a folder-oriented organizational structure past using a cabinet/drawer/binder metaphor. This is used to handle security and manage document types in such a way that file metadata must be appropriately populated. This file metadata, known in Computhink Contentverse every bit "alphabetize fields," aid describe the document, its purpose, or ownership information, and drive more than advanced features
file retention, search, and workflow. An important note for It administrators: Many of the more circuitous enterprise features are configured by using a separate admin app, such as configuring certificate types, users, retentiveness policies, and more.
Retention policies are a major requirement for corporations operating in litigation-heavy businesses. Preventing the loss of critical concern documents is a crucial feature for Information technology shops looking to maintain compliance and limiting legal exposure. Computhink Contentverse provides a toolset for managing memory policies through the admin console. That involves configuring an applicative binder, certificate blazon, condition, and activeness. These condition-based policies permit you mark files coming together a sure rule as read-only, to forestall modification or to enforce archival or deletion after a set period of time. Optionally, you lot tin can send an email notification prior to the action being performed. Each policy applies to a single binder and can have only one action, which makes managing them adequately inefficient. Ideally, you could apply multiple conditions and actions to a single policy, and then enforce that policy globally or across several folders; this is something nosotros hope to meet in time to come editions.
Another certificate management feature that almost companies are looking to implement is workflow, something Microsoft SharePoint does well along with lesser-known player Ademero Content Central. When properly implemented, a document management workflow tin can improve efficiency and compliance through automation, triggered on index fields or folders. Workflows are a fleck more complex to configure than retention policies, only Computhink Contentverse provides a workflow configuration module in the admin app. Beginning with a starting time node, which is triggered on a new document in a folder, an alphabetize value being set, or a user manually selecting the workflow, documents can be handled appropriately based on whatever criteria your Information technology admin has selected. Workflows can be as simple every bit routing the document to a unmarried user for approval, or complex plenty to handle conditional decisions and routing to multiple signatories for layered approval.
Having the ability to redact a document, blocking out sensitive information, is another pop requirement for many enterprises that need to control what information is being made available to dissimilar users, customers, partners, and other classifications. Certificate redactions in Computhink Contentverse are managed by the
Folder permissions are one admin characteristic that isn't in the admin app. Users (assuming they have proper permissions) can manage permissions on the Computhink Contentverse folder structure. This process involves selecting a grouping or
In add-on to compliance and document control solutions, many businesses are looking for options to streamline document sharing and collaboration. Computhink Contentverse doesn't provide much value in this expanse, mainly because the main sharing methods are via e-mail, fax, or printing a hard re-create of a document.
The UI Needs Work
Bottom line: Nosotros're not fans of the UI offered by Computhink Contentverse and nosotros take a list of reasons why. The customizable panels have their uses only half the time they're simply wasted space, as they don't actually brandish whatever information until a document is selected or being edited. Also, it's fairly difficult to find the push to perform a item function. 1 of the master reasons Microsoft implemented the ribbon UI was to provide a cardinal (context-sensitive) area for tools. A large per centum of the functions in Computhink Contentverse are just available through the context or correct-click carte du jour. While the context menu is a powerful tool in its own correct, it's inefficient and difficult to learn this as the main navigation method.
Ironically, because Computhink's fondness for the Microsoft UI standard, a perfect dissimilarity to the Computhink Contentverse UI is Editors' Choice winner Microsoft SharePoint Online. Long maligned for over-the-top complication and a lack of usability, Microsoft put some serious work into alleviating the pain of getting started with their document management system. Power users and admins still have the ability to utilize avant-garde features, but they're properly layered behind a design that features the most common tools users require and seeks to brand working with corporate documents easier, not harder. Computhink has some piece of work to practice to emulate these capabilities with Computhink Contentverse.
Overall, exterior of document sharing and collaboration features, which is a meaning omission, the Computhink Contentverse characteristic set is competitive with the top document direction solutions we've reviewed. If that'due south plenty for you, then know that the Professional tier of Computhink Contentverse costs $fifteen per user per month in a hosted configuration, though it'due south a little express on features. The Enterprise version (which is the ane we tested) includes things such every bit annotations and retractions, and more back up for output formats, and information technology volition run you $33 per user per calendar month. If you opt for on-site or hybrid deployment architectures, then you'll need to contact the company for pricing information.
Unfortunately, the UI is seriously flawed and should be considered in terms of its toll due to lost efficiency or even grooming requirements when compared to
Source: https://sea.pcmag.com/software/20784/computhink-contentverse
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